[Peakoil-website-changes] [DokuWiki] page added: act_peak_oil_constitution

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====== Constitution of ACT Peak Oil ======

===== 1. Objectives =====
The goal of the ACT Peak Oil is to raise public, political and corporate awareness within Australia, with particular focus on the ACT, of the inevitable decline in availability of oil by researching, analysing and presenting the issue of Peak Oil and its impact on sustainability and the environment. 

With specific regard to the environment, to - 

  * Reduce the impact of oil production and its alternatives on the environment both urban and rural. 
  * Ensure solutions to peak oil problems are environmentally sustainable and lead to a significant reduction in pollution during production and use.

===== 2. Membership =====
 There shall be two classes of membership of the Group, Corresponding members and Full members. 

==== 2.1 Corresponding members ====

Corresponding members shall be members of the ACT Peak Oil Discussion Group http://act-peakoil.org/. Membership of the Discussion Group shall be controlled by the Full members. There will be no membership fee for the Discussion Group. 

Full members are expected to inform and consult with the Discussion Group regarding their activities. 

==== 2.2 Full members ====

The Full members shall comprise the Executive Board for the Group. They will also be members of the Discussion Group. 

Full members are expected take on and lead the major projects of the Group independently, reporting back to the full membership and consulting with the Discussion Group. 

Full membership shall be controlled by meetings of the full members. 

===== 3. Executive Board =====

The Executive Board comprises the full membership. References to the Board in this consitution refer to meetings of the full membership. 

==== 3.1 Officers ====

There shall be a Chairperson and a Treasurer. Individual full members may be assigned tasks on an adhoc basis by the Board and are expected take on and lead group projects independently as authorised by the Board reporting back to the full membership on their progress and resolution. 

=== 3.1.1 Chairperson ===

The Chairperson shall arrange meetings of the full members and be responsible for the preparation of the agenda and the minutes of the meetings. 

=== 3.1.2 Treasurer ===

One member of the full membership must be assigned the duties of Treasurer. 

The Treasurer will maintain the Group bank account under direction of the Board. 

The Treasurer must prepare a financial report once a month, to be distributed to all members. If a meeting is held that month, it should be distributed prior to the meeting. 
==== 3.2 Meetings ====

The Chairperson will arrange meetings of the full members as often as it is deemed necessary by members. Full members can bring on a meeting if there is a petition for one by at least two members of the full membership. Corresponding members can bring on a meeting by email petition of at least 30% of the list. 

The conduct of these meetings is to be as detailed below: - 

  * An agenda for the meeting is to be finalised and distributed to all full members by the Chairperson at least one week before the meeting. 
  * The outcome of any agenda item must generate an action item, or clear resolution of some kind. 
  * Members are to advise the chairperson of their attendance ASAP with acceptance or apology. 
  * Minutes must be taken for all meetings, and must include attendance, opening time, closing time, agenda items, action items and/or resolutions. 
  * Minutes are generally not to detail the discussion that led to the generation of the action item or resolution, but some notes are permissible as deemed necessary by the scribe or full membership members. 
  * Before the close of the meeting, members can add items to the agenda. 
  * Quorum is to be set at fifty per cent of the current full membership.
 ===== 4. Decision Making =====

Unless stated otherwise, all Board decisions resulting in the generation of an action item or resolution are to be made by a simple majority vote of the members present and voting. 

Where members will be working independently on their own projects and campaigns, they must document the design of their work to present to the Board and seek approval before proceeding. 

The Board may decide to add further checkpoints to a member's work as it proceeds. 
===== 5. Addition or Removal of full members =====

Members "buy in" to full membership, and must contribute $50 to the group treasury upon admittance. This is a perpetual membership. 

A new member may only be admitted to the full membership by a unanimous vote from existing members. Notice of such a proposal must be sent with the meeting notice. Absentee votes are permissible, but must be verifiable. 

A member may be removed from full membership by unanimous vote from all other existing members. Notice of such a proposal must be sent with the meeting notice. Absentee votes are permissible, but must be verifiable. 

The full membership fee must be reimbursed to the member to be removed from the full membership at the time of their removal or leaving. 

Should a full membership member commit an act that can be reasonably interpreted by other Members as bringing the Group into disrespect such that it conflicts with the objectives of the Group, they may be removed from the full membership by a majority vote of the other members within one month of the offense being verified by the full membership. Notice of such a proposal must be sent with the meeting notice. 

A full membership member may resign or be removed by reason of death or incapacity, but notice of this must be verifiable. 

Member cannot be removed from the full membership for reasons other than the above. 

===== 6. Access to Funds =====

Access to group funds must be authorised by the Board in advance. 

The Board is to nominate at least three full members, one of whom must be the Treasurer, to act as signatories to the group account. Cheques can be drawn only if they have been signed by two of the signatories. The Treasurer is to inform the bank or financial institution as soon as is practicable should any of the signatories be changed. 

Members are to finance activities which they have been authorised to undertake by the Board, and seek reimbursement from the treasury at the conclusion of those activities. Should this be impractical (for example due to large sums of money having been expended), then the full membership is to determine an alternative solution. 

Members are to be reimbursed by cheque only. 

===== 7. Changing the Constitution =====

The constitution may be changed at any time, but must be done by unanimous vote of the full membership (absent votes not permissible). 

===== 8. Dissolution of group =====

The group may only be dissolved by unanimous vote of existing full members. On dissolution, all remaining funds and assets of ACT Peak Oil shall be transferred to the Conservation Council of the South East Region and Canberra. 

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